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Executive Administrator

Waukesha, WI

Posted: 05/14/2019 Industry: Clerical Pay Rate: $17.00

Next Level Staffing is recruiting for a temp. to hire Executive Administrator for a manufacturing client located in the City of Waukesha. The perfect candidate would have experience in providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks. Additionally, the perfect candidate would provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. 

Required Experience

  • High School Diploma or equivalent required 
  • 3 to 5 years of experience working in a similar role ideally in a manufacturing environment
  • Requires the ability to maintain a high degree of confidentiality
  • Experience in ADP e-time preferred 
  • Experience using any of the following would be beneficial: Egencia Travel booking tool, Concur expense management, SAP
  • Proficient in Microsoft products, especially Word, Excel and PowerPoint
  • Deadline Oriented
  • Time Management
  • Attention to Detail
  • Strong reconciliation skills
  • Strong communication skills both written and verbal
  • Excellent mathematical and computational skills

Job Duties

  • Weekly reconciliation and invoice validation
  • Prepare mass mailings and electronic communications
  • Update and maintain time off records for employees in the time keeping syustem
  • General Personnel File Maintenance
  • Prepare new hire packets/forms
  • Greet visitors and determine whether they should be given access to specific individuals
  • Compose and prepare letters, memos, correspondence, et. using word processing software
  • Coordinate physicals, drug screens, new hire orientation
  • Open, sort and distribute incoming correspondence, including faxes and emails
  • Assist in scheduling interview appointments
  • Make travel arrangements for executives
  • Other duties as assigned

Please apply by sending updated resumes, any resumes out of date will not be accepted. Any gaps in work history should be explained on a separate cover letter. 


Next Level Staffing, Ltd., represents a full-service staffing company that specializing in staffing clerical and industrial positions. Review our website at or call us at (262) 408-5332 for additional information.

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