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HR Admin Assistant

Waukesha, WI

Post Date: 08/09/2018 Industry: Industrial Pay Rate: $13.00-$15.00

Next Level Staffing has teamed up with an industrial client located in Waukesha, WI! This is a long term temporary position with the possibility of being hired on for the right candidate! 


Hours: Monday-Friday; 8:00am-4:30pm 


Job Duties:

  • Greet and communication visitors, ensuring all visitor protocol is maintained
  • On a daily basis monitor and manager information in the time and attendance system to include such things as: maintenance of hires/terminations, review of time time cards for all employees, communicating with a mangers for missed/unusual punches, monitoring PTO requests/approval completion, running reports as requested
  • Complete all general administrative duties as requested, such as travel coordination, expense reports, New Hire paperwork, ect.
  • Assist other departments as requested/directed on various projects
  • Weekly reconciliation and invoice validation
  • Prepare mass mailings and electronic communications
  • Update and maintain time off records for employees in the time keeping system
  • General personnel File Maintenance
  • Prepare new hire packets/forms
  • Compose and prepare letters, memos, correspondence, ect. using word processing software
  • Coordinate physicals, drug screens, new hire orientation
  • Assist in scheduling interview appointments
  • Other duties as assigned 


  • High School Diploma or equivalent required
  • 3-5 years experience working in a similar role ideally in a manufacturing environment
  • Requires the ability to maintain a high degree of confidentiality
  • Experience in ADP e-time preferred
  • Experience using any of the following would be beneficial; Egencia Travel booking tool, Concur expense management, SAP
  • Proficient in Microsoft products, especially Word, Excel and PowerPoint
  • Deadline oriented
  • Time Management
  • Attention to Detail
  • Strong reconciliation skills
  • Strong communication skills both written and verbal
  • Excellent mathematical and computational skills
  • Ability to apply strong problem solving techniques
  • Ability to talk on the phone for long periods of time

Next Level Staffing, Ltd., represents a full-service staffing company that specializing in staffing clerical and industrial positions. Review our website at or call us at (262) 408-5332 for additional information.

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