ACCOUNTS RECEIVABLE INVOICE ASSISTANT
Oak Creek, WI
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Receive completed paperwork of shipped orders, pick tickets, bill of ladings. From shipped orders, create invoices, post to customer accounts for all UPS shipments, truck shipments, warehouse pickups, and all other warehouse location shipments
Organize orders in batches of credit card orders, taxable orders, third party billing orders, regular UPS orders and truck shipments
Review orders, pick tickets, and purchase orders for accuracy of customer, PO#, merchandise, and assuring that fulfillment is correct and complete prior to invoicing
Verify correct ship to address, tax schedule ID, payment terms, COD amounts from Proship, distribution coding agrees with system coding and total invoice balances to order
Communicate with Sales and UPS Departments with pricing and shipping issues.
View customer notepad comments, add or adjust footnote comments on order to display properly on invoices
Generate an edit list, review for each invoicing batch that all items are fulfilled and tax codes are correct. Then print and organize invoices and orders to be mailed or emailed
Sort, fold and mail customer invoices and prepare invoice copies for filing
Collect receivables in a professional and expedient manner via mail, email and/or phone. Send monthly statements, past due notices, letter A/B or pre-collection letters. Document all notes of contact within the activity log
Backup accounts receivable deposit clerk on posting credit memos and returns
Assist in special projects as needed The list of essential functions is not a comprehensive listing of activities, duties, or responsibilities. The performance of other duties and functions not listed may be become necessary as business conditions dictate. SUPERVISORY RESPONSIBILITIES: This position has no direct reports JOB COMPETENCIES: 1. Detail orientated 2. Effective communication
Next Level Staffing, Ltd., represents a full-service staffing company that specializing in staffing clerical and industrial positions. Review our website at www.nextlevelstaff.com or call us at (414) 301-9932 for additional information.